Last Updated: [Month Day, 2026]
1. Who We Are
Plexevent is an online event engagement platform operated by Christos Christos in the Republic of Cyprus.
Contact: support@plexevent.com
Business correspondence address: PO1234, Nicosia, Cyprus
Website: https://staging.plexevent.com
Plexevent provides software tools that allow event organizers to manage invitations, RSVPs, polls, Q&A sessions, and audience engagement during events.
2. Roles Under Data Protection Law
Depending on how the platform is used, Plexevent may act as either:
Data Processor
When event organizers use Plexevent to manage guests and events, the event organizer acts as the data controller, and Plexevent acts as the data processor providing the technical infrastructure.
Data Controller
For platform operations such as account management, analytics, and customer support, Plexevent acts as the data controller.
3. Information We Collect
We may collect the following types of personal data.
3.1 Account Information
When users create an account, we may collect:
- name
- email address
- password (stored securely in hashed form)
- company name (optional)
- phone number (optional)
3.2 Event and Guest Information
Event organizers may upload or manage guest information such as:
- guest name
- guest email address
- guest phone number (optional)
Event-related data may also include:
- RSVP responses
- poll answers
- Q&A questions submitted during events
- interaction responses during events
This information is controlled by the event organizer using the platform.
3.3 Technical and Usage Data
When users access the platform, we may collect technical data such as:
- IP address
- browser type
- device information
- operating system
- pages visited
- session activity
3.4 Analytics Data
We may use analytics tools to understand how the platform is used.
These tools may collect:
- user interactions
- session duration
- platform usage patterns
4. How We Use Personal Data
We use personal data to:
- provide and operate the Plexevent platform
- manage user accounts
- send event invitations and communications
- enable RSVP and audience engagement features
- improve platform functionality
- maintain platform security
- comply with legal obligations
5. Legal Basis for Processing (GDPR)
Under the General Data Protection Regulation (GDPR), we process personal data based on the following legal bases:
Contract
Processing necessary to provide the Plexevent service.
Legitimate Interests
Processing required to operate, maintain, and improve the platform.
Consent
Certain cookies and analytics technologies are used only with user consent.
Legal Obligations
Processing required to comply with applicable laws and regulations.
6. Cookies and Tracking Technologies
Plexevent uses cookies and similar technologies to operate the platform and analyze usage.
These technologies may include:
- Google Analytics
- Meta Pixel
- Hotjar or Microsoft Clarity
Users can manage cookie preferences through our Cookie Settings.
For more information, see our Cookie Policy.
7. Third-Party Service Providers
Plexevent may share limited personal data with trusted service providers required to operate the platform.
These may include:
Hosting and Infrastructure
- AWS (Amazon Web Services)
- Hostinger
Email Services
- Hostinger Email Hosting
Payment Processing
- Stripe
Analytics and Tracking
- Google Analytics
- Meta Pixel
- Hotjar or Microsoft Clarity
These providers process data in accordance with their own privacy policies.
8. Data Storage and Retention
Personal data is stored only as long as necessary to operate the platform.
Account Data
Stored while the account remains active.
Inactive Accounts
Accounts inactive for 365 days may be deleted along with associated data.
Account Deletion
After account cancellation:
- data export may be available for 1 day
- after this period, data may be permanently deleted
9. Data Security
Plexevent implements appropriate technical and organizational measures to protect personal data.
These measures may include:
- encrypted connections (HTTPS)
- password hashing
- role-based access control
- secure infrastructure
- database backups
While we apply industry-standard security practices, no internet service can guarantee absolute security.
10. International Data Transfers
Plexevent infrastructure may rely on global service providers.
Where personal data is transferred outside the European Economic Area (EEA), appropriate safeguards are applied in accordance with GDPR requirements.
11. User Rights Under GDPR
Individuals may have the following rights under applicable data protection laws:
- right to access personal data
- right to correct inaccurate data
- right to request deletion
- right to restrict processing
- right to data portability
- right to object to certain processing activities
Requests may be submitted to:
support@plexevent.com
12. Children's Privacy
Plexevent is not intended for individuals under 18 years of age.
We do not knowingly collect personal data from minors.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time.
The updated version will be published on our website with a revised "Last Updated" date.
14. Contact
If you have questions about this Privacy Policy or our data practices, contact:
